Remodeling Change Orders: What to Document
By Unique Building Contractors ·
The short answer
A remodeling change order records an agreed change to the original scope. It should explain the work, its price or pricing basis, the effect on timing, and the required approval before the changed work proceeds.
Distinguish a change from a clarification
A question about a drawing does not always change the project. A new request, a different product, or additional work caused by a discovered condition may change it. Ask the team to explain which situation applies and where the original scope addressed the item.
For example, choosing a different cabinet pull might be a simple selection if it fits the existing allowance and installation. Changing the cabinet layout after approval can affect drawings, fabrication, wiring, and timing. The document should describe the consequence rather than only the new product.
Record the full effect before deciding
A useful change record identifies the location, reason, work being added or removed, and any supporting photos or sketches. It should make clear whether the price is fixed or based on an agreed calculation. Ask what is included and whether other work must be revised.
Include timing in the decision. A product substitution may reduce a purchase price while changing delivery or installation. Keep the approved information with the project documents so the owner and contractor can refer to the same decision later.
Keep one agreed route for approvals
Choose how changes move from a discussion to an approved instruction. A casual text, jobsite conversation, and revised drawing can otherwise tell different stories. Identify who can authorize a change and how that authorization is retained.
Maintain a running list of approved and pending changes. Review the accumulated effect on the project rather than treating each item in isolation. The signed agreement governs the actual process; use the planning conversation to understand it and resolve unclear steps before construction begins.
Your planning checklist
- Identify the reason and location.
- Describe added and removed work.
- Document price and timing effects.
- Retain the agreed approval record.
Common questions
Can a small finish change affect the schedule?
Yes. A different size, installation method, measurement, or delivery date can affect other work even when the finish looks similar.
Keep planning
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